आवेदन एक औपचारिक अनुरोध पत्र होता है, जिसे किसी अधिकारी, संस्था या संगठन को किसी विशेष उद्देश्य से लिखा जाता है। इसमें प्रेषक अपनी आवश्यकता या समस्या को स्पष्ट रूप से व्यक्त करता है और समाधान की अपेक्षा करता है।
पत्र (Letter) संचार का एक लिखित माध्यम है, जिसका उपयोग व्यक्तिगत, व्यावसायिक या औपचारिक संवाद के लिए किया जाता है। पत्र कई प्रकार के हो सकते हैं, जैसे औपचारिक पत्र (Formal Letter) और अनौपचारिक पत्र (Informal Letter)। औपचारिक पत्र सरकारी कार्यालयों, कंपनियों या शिक्षण संस्थानों में उपयोग किए जाते हैं, जबकि अनौपचारिक पत्र व्यक्तिगत बातचीत के लिए लिखे जाते हैं।
Formal Letter (औपचारिक पत्र) – Definition:
A Formal Letter is a letter written for official, professional, or business purposes. It follows a specific format and uses polite and formal language. For example:
- Application letters
- Complaint letters
- Request letters
- Business correspondence
Informal Letter (अनौपचारिक पत्र) – Definition:
An Informal Letter is a personal letter written for casual or friendly communication. It does not follow a fixed format and uses simple and conversational language. For example:
- Letters to friends
- Letters to family members
- Letters to congratulatory messages
Application Letter Format
आगे दिए गए Application और Letter के प्रारूपों (Format) को ध्यानपूर्वक देखिए-
उपर्युक्त प्रारूपों के आधार पर Applications तथा Letters लिखने की विधियों में अन्तर पाया जाता है-
- Applications में To The Principal/To The Class Teacher/To The District Magistrate आदि लिखा जाता है।
- Letters में सर्वप्रथम पत्र लिखने वाले व्यक्ति का पता तथा पत्र लिखे जाने का दिनांक लिखते हैं। इसके पश्चात सम्बोधनसूचक शब्द (जैसे, Dear Father/Dear Mother/Dear Friend आदि) लिखते हैं।
पत्र की मुख्य बातें लिखने के पश्चात, माता-पिता, बड़े भाई साहब, चाचा जी आदि के लिए Yours obediently/Yours affectionately लिखते हैं। मित्रों के लिए Yours sincerely आदि लिखकर पत्र लिखने वाला अपना नाम लिखता है।
Application Letter Examples
1. Write an application to your Principal informing him about your sister’s marriage and your inability to attend your class for five days.
To
The Principal,
R.M.D. Inter College,
Sitapur.
Sir,
Most respectfully I beg to say that on account of my sister’s marriage on 10th September. I am unable to attend my class.
I, therefore, request you to grant me leave for five days from today.
8th September, 2024
Yours obediently,
Pranshi Yadav.
2. Write an application to your Principal to grant you leave of absence for ten days as you are seriously ill.
To
The Principal,
D.A.V. Inter College,
Agra.
Sir,
Most respectfully I beg to say that I have been suffering from typhoid for ten days. My condition is not good. I have become very weak. So I cannot attend the college for ten days more.
I, therefore, request you to grant me leave for ten days from today.
I shall be highly obliged.
14th October, 2024
Yours obediently,
Pranshi Singh
3. Write an application to your Principal requesting him to grant you leave for ten days as you have to look after your mother in the absence of your father.
To
The Principal,
D.A.V. Inter College,
Lucknow.
Sir,
Most respectfully I beg to say that my mother is seriously ill. Father has gone out of station. There is nobody in the house to look after her.
I, therefore, request you to grant me ten days’ leave from today.
I shall be highly obliged.
9.8.2024
Yours obediently,
Arjun Singh
4. Write an application to the Principal of your college, requesting him to remit the fine imposed on you.
To
The Principal,
D.A.V. Inter College,
Aligarh.
Sir,
Most respectfully I beg to say that yesterday my class-teacher Sri Amit Sharma imposed a fine of twenty-five rupees on me as I could not complete the home-work assigned to me.
My father is a petty shopkeeper. So he will not be able to deposit the fine in the office.
I request you to remit the fine. I promise that I shall complete the home-work assigned to me regularly.
Thanking you.
4.8.2024
Yours obediently.
Arjun Singh
5. Write an application to the Principal of your school requesting him to grant you full fee concession on the grounds of poverty and merit.
(OR) Write an application to your Principal requesting him to grant you a concession in school fee. Mention the reasons why you deserve it.
To
The Principal,
D.S. Inter College,
Aligarh.
Sir,
Most respectfully I beg to say that my father is a poor farmer. So he cannot bear the expenses of my education.
I got the first position in the annual examination and enjoyed full freeship last year.
I, therefore, request you to grant me freeship on the grounds of poverty and merit.
I shall be highly obliged.
12.7.2024
Yours obediently.
Arjun Singh
6. Write an application to the Principal of your college requesting him to give you a certificate regarding your conduct and character.
To
The Principal,
Government Inter College,
Aligarh.
Sir,
Most respectfully I beg to say that I wish to join the Diploma Course in Aligarh Muslim University. So I need a certificate regarding my conduct and character during my stay in your college.
I, therefore, request you to issue my conduct and character certificate at an early date.
I shall be highly obliged to your act of kindness.
12.7.2024
Yours obediently,
Arjun Singh
7. Write an application to your Principal requesting him to grant you five days’ leave because you want to attend the marriage ceremony of your elder brother.
(OR) Write an application to your Principal requesting him to grant you seven days’ leave as you have to attend the marriage of your cousin.
To
The Principal,
Jain Inter College,
Saharanpur.
Sir,
Most respectfully I beg to say that I cannot attend the college for five days as I want to attend the marriage ceremony of my elder brother/cousin Satish Chandra Gupta.
I, therefore, request you to grant me five days’ leave from 2.11.2024 to 6.11.2024.
I shall be highly obliged.
1.11.2024
Yours obediently,
Arjun Singh
8. Write an application to your Principal requesting him to allow a change in the subjects offered by you.
(OR) Write an application to the Principal of your college requesting him to change your subject (group) from science to arts, as you are more interested in the subjects included in the arts group.
Tо
The Principal,
D.A.V. Inter College,
Dehra Dun.
Sir,
Most respectfully I beg to say that I offered Science and Mathematics in the month of July 2024. I attended the class for a month. Now I feel that I cannot pass with these subjects.
I, therefore, request you to allow me to offer Home Science and Drawing (arts group) in place of Science and Mathematics.
I shall be highly obliged.
10.8.2024
Yours obediently,
Arjun Singh
9. Write an application to your Principal requesting him to make suitable arrangements to holding extra-coaching classes in English as you are weak in the subject.
To
The Principal,
B.N.S.D. College,
Kanpur.
Sir,
Most respectfully I beg to say that I got good marks in the annual examination in Class IX in every subject except English. I am weak in English. I feel I cannot pass in English in the High School Examination.
I, therefore, request you to arrange extra coaching for me in English on payment.
I shall be highly obliged.
2.9.2024
Yours obediently,
Arjun Singh
10. Write an application to the Principal of your college requesting him to make a regular arrangement for evening games.
To
The Principal,
Dev Nagri Inter College,
Meerut.
Sir,
Most respectfully I beg to say that most of the students of our college want to play hockey. But, there is no proper arrangement for regular evening games.
I, therefore, request you to make arrangements for evening games.
10.9.2024
Yours obediently,
Arjun Singh
11. Write an application to the Principal, D.A.V. Inter College, Kanpur to allow the cricket team of his college to play a friendly match against your school team.
To
The Principal,
D.A.V. Inter College,
Kanpur.
Sir,
Most respectfully I beg to say that I am the captain of cricket team of Subhash Higher Secondary School. My team has a desire to play a friendly match against the cricket team of your college today just after the third period on your college ground.
I, therefore, request you to grant my request and oblige.
19.8.2024
Yours obediently.
Arjun Singh
12. Write an application to your Principal requesting him to make arrangements for the regular issue of books from the school library.
(OR) Write an application to your Principal making a complaint that students of your class do not get books from the library.
To
The Principal,
Jiwan Higher Secondary School,
Basti.
Sir,
Most respectfully I beg to say that there is no arrangement for regular issue of books from the school library as the librarian is on long leave.
I, therefore, request you to make an early arrangement for regular issue of books from the library in the interest of students.
Students will be highly obliged.
18.10.2024
Yours obediently.
Arjun Singh
13. Write an application to the Principal to grant you leave of absence for a week as your father is ill.
To,
The Principal,
D.A.V. Inter College,
Meerut.
Sir,
Most respectfully I beg to say that my parents are ill. Besides me there is no else in the family to look after them. Our family doctor Dr. S.K. Gupta has advised them to take a week’s complete rest.
I, therefore, request you to grant me leave of absence for a week from 21st August, 2024 to 27th August, 2024, so that I may serve my parents properly.
Thanking you.
21st August, 2024
Yours obediently,
Arjun Singh
14. Write an application to the Principal of your college requesting him to hold an elocution contest.
To
The Principal
D.A.V. Inter College,
Ghaziabad.
Sir,
Most respectfully I beg to say that I am the Secretary of the College Debating Society.
I request your honour to arrange for an elocution contest as early as possible as the
District Elocution Contest will be held on 10th September, 2024. I am sure that like the previous years, some one of our college will get prizes.
Thanking you,
4.8.2024
Yours obediently,
Arjun Singh
15. Write an application to the hostel warden, requesting him to provide the facility of some indoor games in the hostel.
To
The Hostel Warden,
B.N. Hostel,
Agra College, Agra.
Sir,
Most respectfully I beg to say that I begin to feel dull after solving questions of Algebra and Trigonometry. To end monotony there is no provision of indoor games in the hostel, while students living in the Hewett Hostel enjoy Chess and Chaupar.
I, therefore, request you to provide the facility of some indoor games specially Chess.
I shall be highly obliged.
Room No. 13, B.N. Hostel,
Agra College, Agra.
3rd September, 2024
Yours obediently,
Arjun Singh
16. Write an application to the librarian of your college informing him that you have lost the book issued to you last week.
To
The Librarian,
Public Inter College,
Varanasi.
Sir,
Most respectfully I beg to say that I have lost ‘High School Composition’ by H. Martin, issued to me last week.
I, therefore, request you to let me know how much money I should deposit for the loss of the book.
I shall be highly obliged.
25.8.2024
Yours obediently,
Arjun Singh
17. Write an application to the Games Teacher of your College/School requesting him to issue new cricket-balls to play a match against Bharat Club.
To
The Games Teacher,
D.A.V. Inter College,
Kanpur.
Sir,
Most respectfully I beg to say that our cricket team is going to play a cricket match against Bharat Club on 12th September, 2024.
I, therefore, request you to issue new cricket-balls for regular practice.
Thanking you,
3.9.2024
Yours obediently,
Captain, Junior Cricket Team
18. Write an application to the Manager of a firm, requesting hirn to give you an appointment as a typist/clerk in his firm.
To
The Manager,
Rama Textile Mills
Kanpur.
Sir,
In reference to your advertisement for the post of a typist/clerk under your kind control in the Times of India dated 26th May, 2024, I beg to offer my services.
As regards to my educational qualifications I beg to state that I passed B.Com. in 2023 in the second division from Kanpur University. I know Hindi and English Typewriting. My typing speed is 30 words per minute. I have been working as a typist/clerk in a local firm since 2024.
I am a young man of twenty-two years and possess a sound physique and good moral character. Three certificates are attached herewith.
A favourable decision will oblige me.
28th May, 2024
Yours faithfully,
Arjun Singh
19. Write an application to the District Magistrate requesting him to take action against some undesirable persons who have disturbed the peace in your locality.
To
The District Magistrate,
Gorakhpur.
Sir,
Most respectfully I beg to say that in the locality of Suraj Kund Colony, some undesirable persons have come to stay recently in Quarter No. A/115. They disturb public peace. At night they sing vulgar songs. So the students cannot study at all.
I, therefore, request your honour to do something to end their mischief.
Thanking you,
6.9.2024
Yours faithfully,
Arjun Singh
20. Write an application to the District Medical Officer of Health of your district telling him of the outbreak of cholera in your locality and requesting him for immediate medical steps to control the epidemic.
To
The District Medical Officer,
Aligarh.
Sir,
Most respectfully I beg to say that in the locality of Kanwari Ganj, Aligarh some fruit sellers throw out rubbish matter on the road. The result is that the whole area is full of flies and mosquitoes and some people have died of cholera.
I, therefore, request you to take immediate medical steps to control epidemic.
The people of the area will be much grateful to you.
28th July, 2024
Yours faithfully,
Arjun Singh
21. Write an application to the Health Officer of your city, requesting him to arrange for the cleanliness in your locality.
24, Sadar Bazar,
Aligarh.
To
The Health Officer,
Ghaziabad.
Sir,
Most respectfully I beg to say that in the locality of Naya Ganj, Ghaziabad, some fruit sellers throw out rubbish matter on the road. The result is that the whole area is full of flies and mosquitoes.
I, therefore, request you to do something to keep the area clean in the interest of people living in the locality.
Thanking you.
28th July, 2024
Yours faithfully,
Arjun Singh
22. Write an application to the District Supply Officer to issue a permit for 60 kg of sugar for the marriage of your sister.
To
The Supply Officer,
Lucknow.
Sir,
Most respectfully I beg to say that the marriage ceremony of my sister will be performed on 8th July 2024. So I need sugar for the function.
I, therefore, request you to issue me a permit for 60 kg of sugar.
I shall be much grateful.
28.6.2024
Yours faithfully,
Arjun Singh
Examples of Letters
- Personal Letters:
- Letters to Father
- Letters to Mother
- Letters to Uncle
- Letters to Brother
- Letters to Friends
- Miscellaneous Letters:
- Complaint Letters
- Dinner Invitation Letters
- Declining the Invitation Letter
- Condolence Letter
- Birthday Good Wishes Letter
- Order Letter
Letters to Father
1. Write a letter to your father asking him to send you five hundred rupees for the examination fee and for purchasing some books.
Somna Road,
Khair (Aligarh).
25th January, 2024
My dear Father,
I am quite well here and hope that all the members of our family will be quite well at Mursan.
I request you to send some more money next month. The reason of demanding additional money is that I shall have to deposit examination fee and need some essential books on Science. Five hundred rupees will be quite enough for my present need.
Please send money at an early date by money-order.
Anxiously waiting for money.
Yours affectionately,
Arjun Singh
2. Write a letter to your father about your preparations for the examination.
(OR) Write a letter to your father telling him how you have prepared your subjects for the examination.
21-B, Station Road,
Varanasi.
15th February, 2024
My dear Father,
You will be pleased to know that I am doing my best to get good marks in the coming examination.
My preparations are well. They are to my utmost satisfaction. My teachers are pleased. My work is complete. Our English teacher Mr. Gupta has a very good opinion about me. He says that I will top the class in English. As far as I am concerned, I have revised my course in every subject. I am sure that I will get the first division. My result will please I have no doubt about it. God willing and with your blessing, I hope to see my name in the list of meritorious students.
Hoping to meet you soon.
Yours faithfully,
Arjun Singh
3. Write a letter to your father informing him that you have been successful in the High School Examination with good marks and requesting him to allow you to attend the swimming classes during the summers.
Purana Bazar,
Khair (Aligarh).
30.6.2024
Dear Father,
You will be pleased to know that I have passed the High School Examination in the second division. The result is out today. I have seen it in the Hindustan Times. Some of my friends have come to congratulate me.
My success is due to your timely guidance and mother’s encouragement.
I have a desire to attend the swimming classes during summers. Will you allow me to attend the swimming classes?
Anxiously waiting for your permission.
Yours obediently,
Arjun Singh
4. Write a letter to your father, explaining why you could not get good marks in English.
21-B, Station Road,
Varanasi
15th September, 2024
My dear Father,
I received your letter yesterday. You are very much worried about my studies. I am sorry that I could not secure good marks in English. But it is not due to my carelessness. Actually I could not concentrate on my studies of English as I fell ill two days before the English paper. I even took my English paper under fever. I assure you that I shall do very well in the half yearly examination.
God willing and with your blessing, I hope to secure the highest marks in English.
Yours affectionately,
Arjun Singh